Privacy Policy

The short version

PodiumAI turns a student's practice speech into text as they speak, has an AI judging panel score it against their league's rules, and keeps only the text, scores, and feedback. The voice itself is never recorded or stored — by us or by anyone. There are no ads, no trackers, no profiles, and no selling or sharing of data, ever.

What we collect

Account basics: a student's display name, username, and birthdate (used only to lock under-13 accounts until a parent approves). Students never provide an email address, at any age. Adults — coaches, school admins, parents — provide an email so we can reach them.

Practice content: the live transcript of what was said, the scores and written feedback from the AI judges, and numeric delivery metrics (pace, pauses, pitch range). When on-device delivery analysis is enabled, the audio analysis runs in the student's own browser and only those numbers leave the device.

Operations: security and audit logs (who accessed what, when) and aggregate usage counts per school. That's the whole list — no photos, no location, no contacts, no behavioral tracking.

What never exists on our side

No audio or video recordings. The microphone stream goes directly from the student's browser to our speech-to-text provider for live transcription and is discarded as it happens; it never touches PodiumAI's servers, and the provider is contractually and technically barred from keeping it or training on it.

How data is protected

Names, birthdates, parent emails, transcripts, feedback, and coach notes are encrypted at rest — a stolen copy of the database is unreadable. Access rules are enforced by the database itself (row-level security), not just the app: one student's rows simply do not exist for anyone else. Sensitive access is written to an audit log.

Who can see what

Students own their work. A coach sees a practice report only if the student shares it, the student can revoke that at any time, and every coach view is logged. On a shared report the coach may leave a feedback note, visible to the student. School administrators see aggregate activity for their school — never student work, unless a student shared it with them as the coach of their own team. We never disclose student data to third parties except the processors below, and we never sell it.

Children under 13 (parental consent)

Accounts are created only through a school program — there is no open signup. For a student under 13, the coach provides a parent's email; the parent receives one private link and nothing is collected until they approve. The same link lets the parent revoke consent later (practice locks immediately) or delete everything.

Deletion & retention

Data is kept while the account is active. A parent can permanently erase a child's account, transcripts, reports, and progress from their consent link (confirmed by a second emailed link); a school administrator can do the same from the roster. Erased data disappears from live systems immediately and from rotating backups as those expire. What remains is a single anonymous log line proving the deletion happened.

Service providers

Four processors, each with the minimum needed: Deepgram (live speech-to-text and the AI opponent's voice; training on our audio is disabled), Anthropic (the AI judges read transcripts to score them; API traffic is not used to train models), Resend (delivery of parent-consent and staff emails), and Railway (encrypted hosting and database). None of them may use student data for their own purposes.

Changes & contact

If this policy changes in a way that matters, schools are notified before the change takes effect. Questions or requests: start with your coach or school's program administrator — they can see account status, resend consent emails, and reach the operator for anything else.